ANNANDALE AREA FRIENDS OF THE LIBRARY
May 10, 2005 - 7:00 p.m.
Meeting Minutes
Cindy Ahrens opened the meeting with 17 members present.
Jean Peterson gave the Treasurer's Report, which was
accepted, subject to audit.
Author Event Tickets Sales $1599
Dues
$85
Author Event Expenses
$1590 = Profit of $359.85
Balance
$1296
The minutes from the 3/22/05 meeting were reviewed
by members. Motion MSP (Julie, Jean) to approve. Discussed how
long we would keep non-paying members on the roster. We will
continue to send meeting announcements through December of 2005.
Cindy read correspondence recently received by the FOL:
1. Thank You note from GRRL (Bescye Burnett) for
the Author Event.
2. Inquiry - do the FOL want to
participate in the 4th of July Parade? - declined
3. Inquiry - do the FOL want to participate in the
Chili Cookoff? - declined
4. Inquiry - do the FOL want to form a team to
participate in the Kiwanis Golf Tournament?
declined.
Unfinished Business
1. Annandale Business Expo - Very successful:
some of that success attributed to
having the FOL booth situated
next to the Improvement Club booth. Thanks to all who
participated.
2. Author Dinner - again thanks to all who helped
make this first FOL author event a fun
evening. 110 tickets were
sold. Ed suggested that next year we look at a different
plan for the book tables
(buying/signing). Cindy sent around a sign up sheet for next
Spring's Author Event Committee.
Muriel sent a thank you to school district
for the use of the PA system.
Cindy has put together a Summary Packet, including
pictures, which will be sent
to MLA for award submission.
3. Book Sale - Saturday July 2, 2005
Cindy has booked the
Community Room for Friday and Saturday of the sale and the
Council Chambers from 9-1 each
Tuesday in June to sort donations.
Cindy circulated volunteer
sign up sheets for:
- Sorting of book donations
- Creation of flyers, newspaper
articles to advertise sale.
- Set up on Friday 7/1
- Sale on 7/2
(These sign up sheets are
posted in the Library work room)
- Plastic/paper bags are
needed for day of sale - drop off at Library
- Hard cover
books will sell for $.50, paperback $.25, specialty books will be priced
individually
- $1.00 per bag at
specific time to be selected during the afternoon. Sign stating this
needed.
- Need 6-9, 6 foot tables.
Julie will check with St. Ignatius Church, Sandy will check
with Country
Chev, and Cindy will contact Lampi for prices to rent.
- Marion suggested we
check on available storage if we would want to purchase tables
for future
sales.
- Cindy asked about
matching funds from Thrivent or Target, but it was suggested that
we ask for
specific dollar amounts at a later date.
4. 501c3 Non-Profit Status Update.
Cindy is meeting with Monticello FOL on May 18th
to review their
forms, since they have just completed the process.
5. March 23, 2005 Friends Workshop in
St. Cloud, presented by the Minnesota
Association of Library
Friends. Annandale Friend's attending were: Cindy Ahrens,
Erla Kyllonen, Julie Seday,
Bonnie Gutzwiller. We listened to presentation by Bob
Boese on recognizing
priceless books. He provided us with helpful websites, i.e.
New Business
1. Summer & Fall Programs - Dawn
Schaefer-Stumpf (Children's Program Advisor to the
Library Board) outlined
the Summer Program and requested volunteers for the following:
- Thematic Days, every
other Tuesday starting June 12, and ending August 9th.
Janet
Quinn and Julie Sedey have volunteered to pull books for the Tuesday
programs
- Seed Planting -
(The Carrot Seed) Saturday June 11 with Diane Shoberg
- Mother Goose - Saturday
July 16
- Friday Tweeners
Book Chats
- Also, need
volunteers to present pre-packaged programs during school year.
More information to come
on the Fall Programs.
Need a Friend
volunteer to work with Dawn and Jill Bishop on the Library Board's Art
Committee.
2. Fall MLA Conference - Depo in Minneapolis,
September 22 is Friends Day.
Will discuss registration
at future meeting.
3. Name Badges/Volunteer Badges.
Volunteer badges to be worn while working in Library,
and will be kept in work
room. Motion to reimburse Cindy for supplies ($15.54) MSP by
Ron, Janet.
Additional Business
1. Librarian Report - Sandy submitted wish list:
- Children's DVD
collection
$400.00
- Summer Reading
Program/Children's prizes and books $ 30.00
- Mobiles and hangers
for Children's Area
$200.00
- Bulletin Board display
materials $200.00
- Additional Puppets
for Puppet Tree
$200.00
- Books Carts (approx.
$200 each - pending GRRL decision)
Motion to purchase Summer
Reading Program prizes and books, and Mobiles and
hangers now , MSP (Ed,
Julie). After book sale we will look at remaining items on list.
- Remember, Volunteer calendar
is now on line.
2. Library Board Report - Ron
- June 16th - 10 a.m. Joan Allen
will demonstrate ELM, a collection of data bases, using
your Library Card.
- A defibrillator has been
donated to the Library through Community Health
- The next Library Board
Meeting will be in August.
The next FOL meeting will be Tuesday June 14 at 7:00 p.m.
Meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Bonnie Gutzwiller
